Facilities And Admin Supervisor

Qualifications:

• Minimum of 5 years of relevant experience in Admin & Facilities management.
• Proven experience in budgeting and cost control for facilities operations, including maintenance, repairs, and capital improvement projects.
• Strong knowledge of building systems such as HVAC, plumbing, electrical, fire protection, and security systems.
• Experience in space planning, layout design, and optimization.
• People management and administrative experience.
• Certified BOSH/Safety Officer is an advantage.
• Strong attention to detail, problem-solving skills, and project management abilities.
• Ability to work under pressure, meet deadlines, and manage multiple tasks effectively.
• Proficiency in MS Office and other business software.
• Strong communication skills with discretion and confidentiality

• Amenable to extend working hours, if necessary
• Willing to work on a shifting schedule

Roles & Responsibilities:

• Oversee daily operations of administrative staff and ensure high-quality service delivery.
• Develop and implement policies for operational procedures.
• Manage inventory and requisition of cleaning supplies and other facilities materials.
• Prepare and maintain accurate records, databases, and reports.
• Conduct performance evaluations and provide coaching to staff.
• Manage OPEX and CAPEX budgets for facilities operations, including forecasting and cost administration.
• Stay informed on industry trends and coordinate with contractors for services.
• Investigate and report facility-related complaints or concerns to the Admin Manager.
• Conduct inspections of facilities and coordinate repairs, maintenance, and other project work.
• Ensure facility systems (building, sanitary, mechanical, electrical) are functioning optimally.
• Coordinate building inspections, proactive maintenance, and specific project work.
• Assist in managing building fit-outs, relocations, and other building works, ensuring budget and design compliance.
• Ensure compliance with Health and Safety, Risk, and local regulatory requirements.
• Maintain relationships with Admin building teams to streamline operations.
• Oversee the cleanliness and safety of company premises.
• Plan, schedule, and manage shuttle services for employees.
• Supervise office housekeeping, security personnel, and third-party service providers.
• Manage food concessionaires and cafeteria operations.
• Provide logistical support for company events.
• Handle reports from technicians, action plan proposals, and monitor utilities (water, electricity).
• Supervise the facilities team’s reports and maintain asset management and inventory records.